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Recruitment privacy notice

GAN Integrity is committed to respecting your privacy and protecting your personal data. Personal data broadly is information that directly identifies an individual or that reasonably likely makes an individual identifiable when combined with other information. “GAN Integrity”, “us,” or “we” means the legal entity of GAN Integrity which acts as the data controller of your personal data, and this legal entity depends on the office you are applying to as follows:

This Recruitment Privacy Notice (“Privacy Notice”) describes how we handle and protect your personal data in connection with GAN Integrity’s recruiting processes and programs. In case of a conflict between this Privacy Notice and applicable law, applicable law will govern.

This Privacy Notice only applies to our processing of potential job candidates’ personal data for recruitment purposes. Personal data may be processed through our online applicant tracking system, email, and/or through alternative recruitment channels such as professional recruiting firms. This Privacy Notice does not apply to the personal data of our employees, partners, clients, vendors or any other person from whom GAN Integrity collects personal data for other purposes.

By submitting your personal data to us, you acknowledge that:

Personal data we collect

The types of personal data that we request from you and the ways that we process it are determined by the requirements of the country in which the role you apply for is located, and not the country in which you reside. Should you apply to more than one location or should the role to which you apply be available in more than one country, the types of personal data we request from you and the ways that we process it are determined by the requirements of all the countries in which the position is located.

We usually collect personal data directly from you when you apply for a role with us, such as:

If you receive an offer from us, we may also:

We also collect similar personal data about you indirectly from third parties, such as professional recruiting firms, your references, prior employers, GAN Integrity employees with whom you have interviewed or who recommended your candidacy, and, to the extent permitted by applicable law, employment background check providers. We may also collect personal data about you online to the extent that you have chosen to make this information publicly available. For example, we may find your profile on professional and social media websites (such as LinkedIn), and contact you about suitable roles.

Sensitive personal data is a subset of personal data that includes ethnicity, health, trade union membership, philosophical beliefs, sexual orientation, and other categories as prescribed by law. We may collect sensitive personal data about a candidate to the extent permitted to do so by applicable laws (e.g., anti-discrimination and equal opportunity laws) and to support our efforts to create an inclusive and diverse work environment. We may also collect sensitive personal data to the extent that a candidate chooses, without being asked, to voluntarily disclose it during the recruiting process. Under limited circumstances and to the extent permitted by applicable law, we may also collect sensitive personal information relating to health and medical characteristics, such as status of infection, test results, and vaccination status, to address our public health and workplace safety obligations and to protect GAN Integrity and its employees, clients, and third parties.

Use of your personal data

We collect and use your personal data for legitimate human resources and business management reasons, including:

We may also use your personal data for GAN Integrity analytics purposes, including in aggregated/pseudonymized form, to improve our recruitment and hiring process and augment our ability to attract successful candidates.

Our processing of your personal data for the purposes mentioned above is based:

Data recipients and international data transfers

Your personal data may be accessed by recruiters and interviewers working in the country where the position for which you are applying is based, as well as by recruiters and interviewers working in different countries within GAN Integrity’s global offices. Individuals performing administrative functions such as payroll and IT personnel within GAN Integrity may also have limited access to your personal data to the extent necessary to perform their jobs. In some countries, you may have fewer rights under local law than you do in your country of residence, but we have put in place legal mechanisms designed to ensure adequate data protection for your personal data when it is processed by GAN Integrity subsidiaries and affiliates within the GAN Integrity global organization and by GAN Integrity’s service providers, including the transfer of your personal data to countries other than the one in which you reside.

We use third-party service providers to provide a recruiting software system. We also share your personal data with other third-party service providers that may assist us in identifying and recruiting talent, administering and evaluating pre-employment screening and testing, and improving our recruiting practices.

Except to the extent necessary to accomplish the GAN Integrity uses and purposes described in this Privacy Notice, we do not disclose your personal data to third parties. We also prohibit our service providers from using your personal data for non-GAN Integrity purposes. We do not otherwise share or sell your personal data to third parties.

We maintain processes designed to help ensure that any processing of personal data by third-party service providers is consistent with this Privacy Notice and protects the confidentiality, availability, and integrity of your personal data in compliance with applicable law. Where required by law, we put in place additional legal mechanisms designed to help ensure adequate data protection for your personal data when transferred to another country. If you would like more information about these legal mechanisms, which may include the EU’s Standard Contractual Clauses, please contact us at the address provided at the end of this Privacy Notice.

In addition, we may disclose or transfer your personal data in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.

Data retention

If you accept an offer of employment with us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will generally be retained for the duration of your employment, in accordance with specific country requirements and with the privacy notice applicable to GAN Integrity employees.

If we do not employ you, your data will be retained for up to six months unless otherwise required by applicable law. You may also be invited to our talent pool program so you can be considered for potential future roles. In that case, the personal data we obtained from your recruitment process will be retained for as long as you remain a member of the talent pool. You can withdraw from the talent pool at any time by contacting us using the details at the bottom of this Privacy Notice.

To the extent that we have collected personal data, including sensitive personal data, for the specific purpose of fulfilling our legal obligations regarding public health or workplace safety, we will retain that data for the duration of those legal obligations. Thereafter, we retain a minimal amount of your personal data to establish our compliance with those obligations.

We may want to remain in contact with you and consider you for future employment opportunities. In such an event, we will seek your consent to include you in one of our recruiting or job agent programs that provides you ways to further learn about and stay in touch with GAN Integrity, either prior to or after you formally apply for a job opportunity. Participation in these programs is entirely optional.

Security

We use generally accepted standards of technical and operational security to secure your personal data. Only authorized personnel of GAN Integrity and of our third-party service providers are permitted to access personal data, and these employees and third-party service providers are required to treat this information as confidential. Despite these precautions, we cannot guarantee that unauthorized persons will not obtain access to your personal data.

Your rights

We take reasonable steps that are designed to keep your personal data accurate, complete, and up-to-date for the purposes for which it is collected and used. We also have implemented measures that are designed to help ensure that our processing of your personal data complies with this Privacy Notice and applicable law.

In accordance with applicable law, you may have one or more of the following rights:

In addition, and where granted by applicable law, you may have the right to lodge a complaint with a competent data protection authority.

If you would like to make a request to access, review, correct, delete or port the personal data we have collected about you, to assert a right with regard to your personal data, or to discuss how we process your personal data, please contact us using the contact details at the bottom of this notice.

To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. Depending upon the circumstances and the request, we may not be permitted to provide access to personal data or otherwise fully comply with your request; for example, producing your information may reveal the identity of someone else. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or to deny your requests where, in GAN Integrity’s discretion, they may be unfounded, excessive, or otherwise unacceptable under applicable law.

CONTACTS

If you have any questions about this Privacy Notice please contact our People department at people@ganintegrity.com. You can also contact our Data Protection Officer at dpo@ganintegrity.com.

GAN Integrity reserves the right to modify this Privacy Notice. We will post any changes to our Privacy Notice on this page. Please check this page regularly to keep up-to-date.