GAN Integrity Platform

Gifts & Entertainment Software

Employees request and disclose against your thresholds, reviewers approve on your rules, and your auditors get a register they can follow. Every record attaches to third parties when involved, so hospitality from a supplier sits on the same record as their

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GAN Integrity manages your gifts and entertainment disclosures with approvals, audit trails, policy assessment and analytics.

This demo covers how to configure and use an automated gifts and entertainment disclosure solution to manage policy processes, approvals, and workflows, monitor disclosures in real time, and meet regulatory requirements such as the FCPA and UK Bribery Act.The gifts and entertainment dashboard provides a full overview of all employee submissions. Filters allow review and analysis of disclosures meeting specific criteria, such as gifts over a certain value or disclosures pending compliance and ethics review. Clicking the Actions icon opens details for an individual disclosure, including status, type, manager review, comments, and supporting attachments. A full audit log is captured for each submission. Executive dashboards summarize disclosures for board and executive reporting, displaying employee engagement, submissions over time, and areas of potential risk. Submissions can also be analyzed by type to identify patterns, such as an increase in gifts received during the holiday season that may fall outside policy.Employees access a centralized portal to submit disclosures. A link to this portal can be embedded in codes of conduct, organizational policies, training content, and compliance campaigns. Employees click Create to begin a submission. Guidance, instructions, and links to current gifts and entertainment policies can be included in the form. Submissions can be made on behalf of colleagues, such as managers or employees without system access. Employees select the gift type based on policy configuration, with workflow routing and approvals configurable by type. A business justification is required for each gift or entertainment disclosure. Disclosures can be associated with third parties or suppliers. Third parties not already in the system can be created through the disclosure process, triggering due diligence and risk assessment and enabling third-party risk management teams to view all engagements with a given supplier. Additional individuals associated with the disclosure can be added before submission. Clicking Submit sends the request to managers for review and approval.Managers receive email notifications with a link to review employee submissions. They can add comments, collaborate with other stakeholders, and select a configured action: approve the request, reject and return it to the employee, reassign it to another approver or the compliance and legal team, or return it to the submitter for clarification. Additional comments can be added as part of the approval. Based on business rules, disclosures can be escalated to the Compliance and Ethics team, who are notified to review the submission. Compliance and Ethics teams can review manager comments, add their own comments, notify other stakeholders, and select the next action to complete the review

Trusted by compliance teams at global enterprises

“The solution has strengthened our compliance program while enabling the business to move faster. It allows us to focus where it really matters.”

Rene Keiser, Chief Compliance Officer

“With GAN, it’s one or two clicks and they can find the data…It’s much easier to have information centralized in one place.”

Barbara Lustenberger, Head Group Compliance

“Now we can easily identify trends, such as unusual spikes in incident reports in a specific region, and take proactive measures”

Rachel Lewis, Compliance Program Manager

Customer outcomes

Results from organizations around the globe

80%: of prior years employee disclosures recorded on day 1 of go-live.
200%: improvement of risk processes.
90%: employee disclosure rate. Up from under 40% a year earlier.

Every request, approval and decision on one register

Employees submit against the thresholds that apply to them, reviewers decide on your rules, and the record of both stays together.

Local thresholds and approval rules by country or entity, running inside one program your team administers centrally
Submissions, approvals, rejections and conditions stored on the same record, so a reviewer sees what was asked and what was decided
A complete history of who approved what and when, which is what a regulator or an internal auditor asks for first

The routine ones clear themselves, so your team sees the ones that matter

Requests under your thresholds clear on your rules. The ones above them reach a reviewer with the context already attached.

Escalation on your criteria: value, recipient, jurisdiction, or a supplier already under review
Reviewers own the decisions in their area, and see only the submissions that belong to them
Reminders chase the reviewer, not your compliance team
Declaration requirements embed directly into your operational and transactional enterprise ecosystem with platform APIs

An answer before they have to accept or decline

An employee offered dinner next Thursday needs to know by Thursday. Requests go in from wherever they are, and the approval comes back in time to matter.

Forms adapt to role and region, so an employee answers what applies to their position and their jurisdiction
Available in 50+ languages, so employees declare in the language they work in
The applicable policy sits on the form, so an employee sees the rule while they are answering rather than looking it up afterwards

What your gifts data shows when it sits next to everything else

Volume, value and approval rates by region, business unit and recipient type. Plus the view no standalone gifts register can produce.

Spot the business unit whose hospitality volume is three times its peers, or the supplier that appears on the register more than anyone else
See where a supplier on the gifts register also has a conflict declared against them or an open case, because those records sit on the same third-party record
Report to the board on what the program is doing, with the underlying records behind every number

“We were able to design something everyone can understand and easily use.”

Business Integrity Global Lead Barrick Gold

Resources

Resources for compliance teams managing gifts, entertainment, and disclosure risks.

Guide

Buyer's Guide to Gifts & Entertainment Software

Download Guide

Webinar

Managing Holiday Compliance Risks

Watch Now

Blog post

Empowering Employees as a Key Line of Compliance Defense

Read the Blog

Guide

How Unified Policy and Disclosures Drives Ethical Culture

Explore the Guide

Frequently Asked Questions

Why should we invest in a gifts and entertainment solution instead of staying with spreadsheets?

Because manual work creates invisible risk. Without structured gift and entertainment disclosure processes, you’ll have blind spots in approvals, inconsistent oversight, and audit weaknesses. A purpose-built gifts and entertainment software solution gives you real visibility, consistent controls, and large-scale defensibility—not just more spreadsheets to manage.

What kind of ROI can we expect from deploying a gifts and entertainment software solution for managing disclosures?

Fewer manual hours spent chasing approvals and updating spreadsheets. No blind spots that could create regulatory or reputational risk for your business. Stronger audit defense that protects against fines and brand damage.

How do we know when our G&E program is mature enough to require a software solution?

When you’re experiencing one or more of these: multiple business units, cross-region gift or hospitality policies, inconsistent approvals, frequent escalations or audit queries, or lack of real-time visibility into who’s giving/receiving gifts. That’s your cue to move from manual to automated with a proper solution.

What should we look for in a gifts and entertainment software solution to ensure long-term viability and compliance growth?

Look beyond surface features. You want a solution that scales across geographies, supports local customization, integrates with your ethics ecosystem, and adapts as risk evolves. The right gifts and entertainment software solution gives you room to grow and evolve.

What types of gifts are acceptable under a compliance program?

Under most compliance programs, gifts of nominal value (typically around $100 or less) and promotional items with company logos are generally acceptable. Reasonable business meals and entertainment with a legitimate business purpose may also be permissible, provided they are not excessive or overly frequent. However, regional regulatory nuances must be considered, especially for global organizations.

What are examples of gifts, entertainment, and hospitality in relation to compliance?

Examples of gifts and entertainment can include items such as meals, tickets to events, travel expenses, and promotional items given or received in a business context. These can range from low-value items like branded merchandise to high-value offerings like luxury accommodations or exclusive experiences, all of which may require disclosure and review to ensure compliance with company policies and regulations.

Why can gifts and entertainment lead to conflicts of interest?

Gifts and entertainment in business relationships can create potential conflicts of interest by influencing employees to act in breach of their duties or compromising their ability to make unbiased decisions. These conflicts arise when the acceptance of gifts or entertainment could compromise an individual's duty to act in the best interest of their company or clients, potentially leading to unethical behavior or the appearance of impropriety.

What is the purpose of a gifts, entertainment, hospitality, or travel policy?

A gifts and entertainment policy serves to streamline and automate the process of managing gift requests and disclosures within an organization. It aims to mitigate risks associated with gifts and entertainment by providing a centralized platform for employees to submit requests, while enabling compliance teams to efficiently review, approve, or escalate transactions based on predefined thresholds and rules.

See GAN Integrity in action

Request a demonstration built around your compliance program.

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