Evaluating the Best TPRM Software Solutions: Features and Capabilities

Third-Party Risk Management (TPRM) has evolved into a mission-critical discipline for organizations seeking to protect themselves from the growing risks associated with vendors, suppliers, contractors, and other external partners. With regulatory scrutiny intensifying and supply chains becoming more complex, the right TPRM software is no longer a luxury, it’s a necessity. 

But, what truly distinguishes a robust TPRM solution from the rest? Below, we break down the core elements and advanced capabilities that define best-in-class TPRM software, focusing on supporting the full third-party lifecycle, streamlining due diligence, and enabling proactive, resilient risk management.

Supporting the Full Third-Party Lifecycle

A hallmark of effective TPRM software is its ability to support the entire third-party relationship, from initial identification to final offboarding. This end-to-end coverage ensures risks are managed proactively and consistently throughout the lifecycle.

Key Lifecycle Phases

Below is a list of key phases of third-party relationships and how the right TPRM software should support risk management efforts.

• Third-Party Identification and Screening: The best TPRM software should help build and maintain a comprehensive inventory of all third parties, capturing critical details and risk attributes. Screening against sanctions, watchlists, and adverse media at this stage is essential to prevent onboarding high-risk entities.

• Evaluation and Selection: TPRM platforms should enable side-by-side vendor comparisons, risk scoring, and initial due diligence to inform selection decisions.
• Onboarding: Automated workflows for collecting due diligence documents are important capabilities. Software distributes questionnaires, and initial risk assessments streamline onboarding and ensure no critical step is missed.
• Contract Management: Effective solutions provide contract repositories, track key terms, and ensure alignment with SLAs, regulatory requirements, and risk mitigation clauses.
• Ongoing Monitoring: Continuous risk monitoring, automated alerts, and regular reassessments are vital for detecting emerging risks and maintaining compliance throughout the relationship.
• Offboarding: Secure and documented offboarding processes ensure access is revoked and obligations are met, closing potential security gaps.

GAN Integrity’s Third-Party Lifecycle Functionality

GAN Integrity’s Third-Party Risk Management software helps you take charge of your TPRM compliance needs. Our centralized, integrated platform has flexible, no-code workflow technology to accommodate multiple work streams and your unique business processes.

Configurable and Adaptable Platform:

GAN Integrity’s TPRM platform is built to adapt to your organization’s evolving needs. You can design and tailor your third-party risk processes throughout the relationship lifecycle, adjusting controls and workflows in response to new risks, regulatory changes, or business realities, ensuring your program never falls behind.

Centralized Third-Party Profiles:

All risk data, due diligence, conflicts, incidents, and disclosures are consolidated into a single profile per third party. This “single source of truth” ensures complete oversight and documentation throughout the relationship.

Role-Based Workflows:

GAN empowers operational teams and stakeholders with tailored access and actions, fostering risk ownership and collaboration across the business.

Integrated Contract and Compliance Processes:

The platform connects third-party risk data with adjacent compliance processes, such as conflicts of interest, gifts, or investigations, giving you a holistic view of your ecosystem.

GAN’s lifecycle coverage isn’t just comprehensive, it’s dynamic, allowing organizations to respond to change without expensive IT projects or process overhauls. This agility is crucial for maintaining compliance and resilience in today’s fast-moving environment.

Efficient and Automated Due Diligence Processes

Due diligence is the backbone of TPRM, but manual processes can be slow, error-prone, and resource-intensive. Modern TPRM software leverages automation, AI, and integration to make due diligence faster, more consistent, and more insightful.

Relying on traditional, more manual due diligence processes and investigations can leave compliance and risk teams falling behind, as evolving risks and regulations increase in frequency and severity. Automation and AI functionality helps teams move quicker, more efficiently, and cover a broader range of third-party risks.

Core Due Diligence Capabilities

When evaluating TPRM software providers, these are important capabilities to determine if the solution will be the right fit to keep your program managing risks proactively.

• Automated Data Collection: AI-powered workflows gather and verify financial, legal, operational, cybersecurity, and reputational data from vendors and external sources, reducing manual effort and turnaround times.
• Dynamic Questionnaires: Customizable, risk-based questionnaires that adjust based on vendor criticality and service type help avoid unnecessary burden and focus on relevant risks.
• Integration with External Data Providers: Seamless connections with cybersecurity ratings, financial health scores, and compliance databases enrich due diligence and provide real-time insights.
• Centralized Evidence Library: All due diligence documents, certifications, and audit trails are stored in a secure, searchable repository, supporting audit readiness and regulatory compliance.
• Automated Risk Scoring and Tiering: The software should automatically score and classify vendors by inherent and residual risk, guiding resource allocation and assessment depth.

Third-Party Due Diligence with GAN Integrity

GAN Integrity’s AI Enhanced Due Diligence capabilities leverage advanced AI to deliver comprehensive due diligence reports in minutes, not days. It analyzes billions of global data sources, providing deep, contextualized insights across risk categories like bribery, corruption, ESG, information security, and more.

Due Diligence Automation Software: The platform automates low-risk approvals and routes higher-risk cases for human review, reducing operational friction and speeding up onboarding.

Dynamic Questionnaires and Integrated Screening: GAN supports risk-based, customizable questionnaires and integrates sanctions checks, adverse media screening, and risk intelligence data directly into workflows, ensuring consistent and defensible due diligence.

Scalable Coverage: With AI-powered automation, GAN enables organizations to extend enhanced due diligence to the “long tail” of third parties, ensuring risks—not budgets—determine the level of review.

GAN Integrity’s AI-powered due diligence tools not only accelerate and scale the process but also provide deeper, more actionable insights—helping teams identify and mitigate risks before they impact the business.

Continuous Monitoring and Proactive Risk Management

Risk is not static, and your TPRM program shouldn’t be either. Ongoing or continuous monitoring is crucial in vendor risk management tools as it provides real-time visibility into vendor risks, enabling organizations to quickly identify and respond to new threats or compliance issues as they arise. 

This proactive approach helps maintain regulatory compliance and ensures that vendors consistently meet security and performance expectations throughout the relationship.

The best software solutions provide tools for ongoing, automated monitoring and rapid response to changes in the risk landscape. 

Key Monitoring Features to Evaluate

When evaluating TPRM software providers it’s important to ask questions around these areas of functionality:

• Real-Time Alerts: Automated notifications for changes in vendor risk posture, compliance breaches, or emerging threats enable swift mitigation.
• Continuous Security and Performance Monitoring: Integration with attack surface monitoring, breach databases, and performance metrics ensures up-to-date visibility between scheduled assessments.
• Periodic Risk Reassessments: The ability to trigger reassessments based on critical events or at set intervals ensures that risk profiles remain current.
• Fourth-Party and Nth-Party Risk Mapping: Advanced platforms map dependencies beyond direct vendors, providing visibility into the broader supply chain and associated risks.

GAN Integrity’s Continuous Monitoring Capabilities

GAN Integrity supports continuous monitoring needs in third-party risk management (TPRM) through a suite of advanced software capabilities. The platform leverages automated risk assessments and AI-powered tools to provide ongoing, real-time monitoring of third-party risk profiles, alerting compliance teams instantly to changes across key risk domains like bribery, corruption, ESG, and sanctions.

Real-Time Alerts and Automated Risk Scoring: The platform delivers real-time alerts for new risks, compliance breaches, or changes in third-party status, enabling rapid response and mitigation.

Ongoing Risk Reassessments: GAN supports periodic and event-driven reassessments, ensuring risk profiles stay current and relevant throughout the relationship.

Fourth-Party Risk Mapping: By consolidating data and integrating with other compliance systems, GAN provides visibility into broader supply chain risks—not just direct vendors.

GAN’s AI-driven monitoring and real-time data feeds allow organizations to stay ahead of risk, reducing manual workload and enabling proactive, data-driven decision making.

Comprehensive Reporting, Analytics, and Action Management

Visibility and accountability are essential for effective risk management and regulatory compliance. TPRM software should empower users with robust analytics and actionable insights, without adding complex workarounds. 

Reporting and Analytics Must-Haves

When evaluating TPRM software providers it’s important to ensure that capabilities of each vendor are not only a good fit for your program, but will also help improve your program over time. Reporting and analytics functionality to ask about include:

1. Configurable Dashboards: Customizable dashboards provide at-a-glance views of risk posture, vendor status, and outstanding actions for different stakeholders.
2. Role-Based Reporting: The ability to generate tailored reports for executives, risk managers, auditors, and regulators ensures the right information reaches the right audience quickly.
3. Action Management: Assign and track remediation tasks to vendors and internal teams, leveraging automated reminders and escalation protocols to ensure timely closure of issues.
4. Audit Trails: Detailed logs of all actions, assessments, and communications support transparency and facilitate audits.

Reporting and Analytics with GAN Integrity’s TPRM Software 

GAN Integrity’s TPRM software strengthens reporting and analytics by consolidating all third-party risk data into a centralized platform, enabling real-time reporting and analytics dashboards that provide holistic, actionable insights across your entire third-party ecosystem. This unified approach ensures that organizations can visualize risks, launch remediation, and track outcomes efficiently, supporting a proactive and data-driven risk management strategy.

Real-Time Reporting and Analytics Dashboards: 

GAN’s embedded dashboards provide up-to-the-minute insights into risk posture, vendor status, and outstanding actions across the organization.

Configurable, Role-Based Reporting: 

Tailor reports for executives, risk managers, auditors, and regulators, ensuring each stakeholder gets the information they need.

Actionable Remediation Tracking: 

Assign, track, and escalate remediation tasks with integrated communication tools, ensuring timely closure of issues.

Complete Audit Trails: 

Every action, assessment, and communication is logged, supporting transparency and audit readiness.

GAN’s reporting tools are not just comprehensive, they’re actionable, connecting internal and external risks and empowering teams to manage risk proactively and transparently.

Contract and SLA Management

Contract and SLA management are the backbone to TPRM as they establish clear expectations, accountability, and performance standards with vendors, helping organizations proactively identify and address potential risks. By integrating these processes into TPRM, businesses can ensure compliance, minimize operational disruptions, and protect themselves from legal and financial consequences if vendors fail to meet their obligations. TPRM platforms should provide tools to manage, track, and enforce contractual obligations.

Contract Management Features to Evaluate

• Centralized Contract Repository: Secure storage for all contracts, amendments, and supporting documents, with easy search and retrieval.
• SLA Tracking: Automated monitoring of performance against SLAs, with alerts for deviations or breaches.
• Renewal and Termination Workflows: Automated reminders for contract renewals, reviews, and structured offboarding processes.

Contract and SLA Management with GAN Integrity’s Supply Risk Management Solutions

By integrating contract and risk data, GAN provides a holistic view of third-party obligations and exposures, reducing the risk of missed commitments or compliance failures within our supplier risk management tools.

Integrated Contract Data: GAN’s platform links contract data directly to third-party profiles, enabling risk teams to see how contract terms, values, and obligations intersect with risk assessments and monitoring.

Automated Reminders and Workflows: The platform supports automated reminders for renewals, reviews, and offboarding, ensuring no critical contract milestone is missed.

SLA Tracking: Monitor performance against SLAs and receive alerts for deviations or breaches, all within the same unified platform.

Easy to Use Platform: Integration, Scalability, and User Experience

Integration is crucial in TPRM programs because it enables seamless data sharing and communication across systems, enriching risk insights and improving the effectiveness of risk management without increasing manual workload. Scalability ensures that as the number and complexity of third-party relationships grow, the TPRM program can efficiently manage increased data and vendor oversight, maintaining resilience and compliance.

In addition, a strong user experience is essential because it streamlines workflows, encourages active participation, and simplifies risk assessment processes for all stakeholders, leading to more consistent and effective risk mitigation.

Integration and Usability Essentials for TPRM Software

The right TPRM solution must fit seamlessly into your organization’s broader risk, compliance, and procurement ecosystem. Areas to pay attention to include:

• API and System Integrations: Easy integration with GRC platforms, procurement tools, HR systems, and external risk data providers enhances efficiency and data consistency.
• Scalability: The platform should handle growing numbers of vendors, users, and complex workflows without performance degradation
• User-Friendly Interface: Intuitive dashboards, clear navigation, and self-service features reduce training time and promote widespread adoption.

GAN Integrity’s Integration and User Interface Functionality

GAN’s flexible, connected platform ensures your TPRM program can evolve with your business, supporting both rapid growth and complex, global operations.

With GAN Integrity you can guide every interaction with customized, easy-to-navigate user journeys and embedded instructions to ensure all touchpoints are intuitive and impactful.

API and Enterprise Integrations: GAN connects with procurement, HR, contract management, and other enterprise systems, ensuring data flows seamlessly and processes remain efficient.

Scalable Architecture: Whether you’re managing a handful of vendors or a global supply chain, GAN’s platform scales without performance loss or costly upgrades.

User-Friendly Interface: Intuitive dashboards, tailored user journeys, and integrated communication tools drive adoption and reduce training needs.

Emerging TPRM Capabilities: AI, Predictive Analytics, and Automation

The future of TPRM is intelligent and automated. Leading solutions are leveraging AI and machine learning to further enhance risk management. This helps risk and compliance teams ensure they are not only reacting proactively to third-party risks currently, but also are well-prepared to meet emerging risks, technologies, and regulations of the future.

Future-Proofing Capabilities to Evaluate

• AI-Powered Risk Assessments: Automated analysis of large datasets, predictive modeling, and anomaly detection for faster, more accurate risk identification.
• Automated Remediation: AI-driven workflows that suggest and assign remediation steps based on risk severity and business context.
• Predictive Analytics: Forecasting emerging risks using historical data and real-time intelligence, enabling proactive mitigation.

How GAN Integrity Future Proofs Your TPRM

GAN’s commitment to AI and automation means you’re not just keeping up with risk, you’re getting ahead of it, with tools that scale, adapt, and deliver actionable intelligence at speed.

AI-Powered Risk Discovery and Due Diligence: Integrity Enrich™ and Integrity Essential™ use advanced AI and large language models to deliver deeper, faster, and more precise risk insights than traditional methods.

Predictive Analytics: GAN’s solutions identify early warning signs and emerging risks, enabling teams to act before issues escalate.

Automated Workflows: From initial screening to ongoing monitoring and remediation, GAN automates routine tasks, freeing up teams to focus on strategic risk management.

Governance, Policy Management, and Regulatory Alignment

Strong governance and policy management are foundational to effective TPRM. These features help ensure teams stay up-to-date on regulatory alignment, implement proactive measures, and avoid penalties.

Important Governance Features for TPRM Software:

• Policy and Framework Management: Centralized management of TPRM policies, standards, and procedures, with version control and distribution.
• Role-Based Access and Accountability: Clearly defined roles, responsibilities, and escalation paths support accountability and compliance.
• Regulatory Mapping: Automated alignment with key standards and regulations (e.g., GDPR, SOC 2, ISO 27001), with real-time updates for new requirements.

GAN Integrity’s Governance Features for TPRM

GAN’s governance tools and expert support help organizations not only meet but exceed regulatory expectations, embedding compliance into daily operations.

Centralized Policy Management: Manage TPRM policies, standards, and procedures within the platform, with version control and easy distribution.

Role-Based Access and Accountability: Clearly defined roles and workflows support accountability and compliance at every stage.

Regulatory Alignment: GAN’s platform is built to help organizations stay compliant with evolving global standards, and its expert support ensures best practices are embedded throughout your program.

Our solutions support governance like the EU Corporate Sustainability Due Diligence Directive (CSDDD), the UK Modern Slavery Act, Anti-forced Labour and Child Labour Regulations including the S-211 Act, Uyghur Forced Labor Prevention Act (UFLPA), and more.

Tips for Selecting the Best TPRM Software

In a crowded vendor landscape, we know that choosing the best TPRM software provider can be difficult, especially with multiple decision-makers involved, evolving priorities, budgets, and time constraints.

This list includes overall best practices to keep in mind while evaluating TPRM software providers:

1. Prioritize End-to-End Lifecycle Coverage: Ensure your chosen solution supports every phase, from onboarding to offboarding.
2. Focus on Automation and Integration: Streamline manual processes and connect with your existing systems for maximum efficiency.
3. Insist on Configurability and Scalability: The platform should adapt to your organization’s specific needs and grow with you.
4. Evaluate Vendor Support and Community: Strong vendor support, regular updates, and an active user community can make a significant difference in long-term success.

GAN Integrity’s TPRM Software Solution: The Right Choice

GAN Integrity’s Third-Party Risk Management (TPRM) software is purpose-built to address the complex and evolving needs of risk and compliance professionals, offering a robust suite of features that future-proof risk programs against shifting regulatory, stakeholder, and business demands. 

The platform stands out for its adaptability and configurability, allowing organizations to design tailored due diligence workflows, automate onboarding processes, and dynamically adjust controls in response to new risks or legislative changes—all without requiring extensive IT intervention. 

Real-time monitoring and analytics provide a comprehensive, single source of truth for all third-party risk data, ensuring that compliance teams can proactively identify, assess, and mitigate risks as they emerge. Embedded integrations with enterprise platforms and risk intelligence sources further consolidate risk visibility, while AI-powered automation significantly reduces false positives and accelerates onboarding, enabling teams to focus on high-priority risk mitigation.

For compliance leaders seeking to engage stakeholders and foster a culture of shared risk ownership, GAN Integrity’s TPRM software solution offers role-based workflows, intuitive user interfaces, and integrated communication tools that empower all risk owners to participate actively in the risk management process. 

The platform’s scalability and flexible architecture mean it can accommodate organizations at any stage of TPRM maturity—from those transitioning off spreadsheets to sophisticated, global enterprises, while maintaining defensible, auditable records to meet regulatory expectations and demonstrate program effectiveness. 

With expert support, best-practice frameworks, and continuous innovation driven by client feedback, GAN Integrity positions itself as a strategic partner, not just a vendor, ensuring that compliance teams are equipped to adapt, collaborate, and thrive amid ongoing change.

Conclusion

The best TPRM software solution is much more than a digital filing cabinet for vendor documents. It’s a comprehensive, intelligent platform that supports the full third-party lifecycle, automates and enhances due diligence, provides continuous monitoring and actionable insights, and integrates seamlessly with your broader risk management ecosystem. 

By investing in a solution with these capabilities, organizations can reduce risk, improve compliance, and build resilient, trusted partnerships that drive business success.

Interested in learning more about GAN Integrity’s TPRM Software? Explore TPRM features and capabilities.